Officer Roles


Officer Roles
Commander
In his/her role as the principal officer of the squadron the Commander assumes the ultimate responsibility for leadership and management of the squadron. Among his/her duties are:
  • To preside at all meetings of the squadron and Executive Committee meetings and to participate in all squadron functions. To insure that the squadron does not become officially and improperly involved in legislative matters whether local, state, or national. To conduct all squadron ceremonies in an informed and dignified manner; 
  • To ascertain the desires of the squadron and represent his squadron as a member of the District Council and the National Governing Board. As a bridge officer, to attend all district council meetings and conferences as well as governing board meetings whenever possible; 
  • To select a capable staff of chairmen for Standing Committees and to inform all squadron officers and committee chairmen of their duties for the forthcoming year. In addition, to review with each Department Head the activities that will take place in each department during the year. To serve as exofficio member of all squadron committees except as may be provided in the squadron’s bylaws (usually Nominating, Rules and Audit Committees); 
  • To prepare and submit recommendations for Merit Mark Awards for deserving squadron members during the calendar year and file such with the Area Monitor on time; 
  • To prepare all reports and answer promptly all correspondence from National and District Officers; 
  • To pass on to his successor all files concerning squadron business transacted during his term of office. 

Executive Officer
Nominated by the Nominating Committee and elected by the active members, the Executive Officer (XO) is responsible for functions sometimes described as "external affairs." In the absence or incapacity of the Commander, the XO assumes the duties of the Commander. The Executive Officer may be assigned other duties, but has the supervision of those committees assigned to the Executive Department. These committees are: 
  • Boat Show, Cooperative Charting, Legislative, Liaison, Public Relations, Radio Technical and Safety
  • The Executive Officer is a member, ex officio, of all committees of the Executive Department and is responsible to see that they function properly and in accordance with the policy and authority of USPS.
  • The Executive Officer answers to the membership, the Executive Committee and the Commander. At the expiration of his term of office he shall turn over to his/her successor a complete set of all records, reports, communications and documents pertaining to the affairs of the squadron.
  • As a bridge officer, the Executive Officer is expected to attend district meetings and conferences.


Educational Officer
The Education Officer (SEO) is elected annually by the members of the squadron upon nomination by the Squadron Nominating Committee and approval by the District Educational Officer acting for the National Director of Education. He/she holds the rank of Lt/C and is a member of the District Educational Department, the Squadron Bridge and Executive Committee. The SEO manages all of the educational activities of the squadron including the Public Boating Course and the entire membership educational curriculum. His/her duties include:
  • Make regular reports to the Executive Committee and membership on educational activities of the squadron; 
  • As a bridge officer, the SEO is expected to attend district council meetings and conferences. 
  • Makes certain that all participants in the educational activities of the squadron are properly qualified to handle their duties; 
  • As a member of the District Educational Department, he serves as liaison for all information from and to National and District; 
  • Works in close cooperation with the Squadron Public Relation Officer and Squadron Newsletter Committee Chairman in promoting educational activities; 
  • Keeps records needed to supply the Squadron Commander with Merit Mark recommendations for all those participating in the squadron educational activities; 
  • Passes on to his successor all of his records upon completion of his term office. 


Administrative Officer
As an elected bridge officer the Administrative Officer (AO) holds the rank of Lt/C. The Administrative Department that he/she heads concerns itself primarily with the internal affairs of the Squadron. The committees under the AO include:
  • Membership 
  • Boating Activities 
  • Meetings and Programs 
  • Entertainment 
  • Operations Training
The AO may be assigned additional duties by the Commander to enhance his training for eventual progression to Executive Officer and Squadron Commander. He is next in line in command in the event of absence or incapacity of the commander and the Executive Officer.

Secretary
Basic duties of this office include:
  • Keeping the official squadron log of attendance and minutes of general and special meetings 
  • Maintaining an up-to-date mailing list for meeting notices and squadron communications 
  • Having custody of the official copy of the Squadron Bylaws and keeping them up-to-dated
  • Overseeing squadron publications, memorial expenditures, conferences responsibilities, terms governing educational or other awards and trophies, and preservation of these items
  • Maintaining a file of all documents, records and communications of the squadron 
  • Reporting to the National Secretary, on forms provided by headquarters, the names and addresses of the newly elected squadron officers for incorporation in the applicable directories 
  • Cooperating with the Squadron Treasurer in processing information and forms relating to new members, transfer members and reinstatements 
  • Turning over to his/her successor all records, reports, communications and documents of the Squadron


Treasurer
Basic duties of this office include:
  • Collect and be responsible for all moneys payable to the squadron; 
  • Promptly pay all squadron bills, which have been approved for payment by proper authority; 
  • Promptly deposit squadron funds in a bank approved by proper squadron authority; 
  • Keep an accurate record of all receipts and expenditures; 
  • Send notification to headquarters of all money-handling squadron personnel so that they may covered in the USPSâ fidelity bond; 
  • Advise the Commander when expenditures are not in conformity with the squadron budget 
  • Give a brief financial report at each squadron meeting and provide a complete financial report at the annual meeting 
  • See that the squadron does comply with all sales tax requirements where applicable; 
  • Prepare Internal Revenue Service Tax Form 990 when required; 
  • Turn over to his/her successor all documents, records, bank books, statements and funds not on deposit 
  • An Assistant Treasurer may be elected to work with the Treasurer as required. This person should be capable of assuming the office of Treasurer when required.