Cmte Assignments


Committee Assignments
Flag Lieutenant
As a selected right hand, the Flag Lieutenant should be fully aware of all duties and scheduled functions that the Commander may be required to perform. He/she should check and recheck all details to ensure successful accomplishments. A close relationship with the Liaison Officer will ensure that honored guests are properly invited and escorted.
Commander's Aides:
With the responsibilities of the Squadron Commander entailing a multitude of fact gathering and detail effort, there are many tasks that can be delegated to select, knowledgeable helpers. Past bridge officers and Executive Committees members are likely prospects to serve as special aides.
  • The following are just a few of the possible tasks that the Commander could assign: 
  • Coordinating the input from department heads for District and National rosters or reports, 
  • Substituting for the Commander at Boating Course events or out-of-town activities and meetings, 
  • Merit mark candidate preparation details, 
  • Apprentice programs, where applicable.

Chaplain
Aside from pronouncing invocations and benedictions, the Chaplain should work closely with the Personnel Committee to ensure that appropriate squadron protocol is achieved relative to the squadron’s ill or deceased members and their families. Visiting USPS® members, dignitaries, or others may need assistance regarding the location of religious services. The chaplain, as required, should make this information available.

COOP Charting Chairman
The Cooperative Charting Chairman is responsible for promoting the activities of charting in the boating area of the Squadron. He/she should initiate cruises or land parties to search out and report any discrepancies or errors found to exist on the charts of the National Ocean Survey. On inland lakes and rivers the charts of the U.S. Corps of Engineers or whatever agency controlling the waters should be referenced. A seminar should be held at least once a year in the Squadron or may attend the District. After six hours of study, students can receive a certificate from USPS® 
National Headquarters.

Charting activities consist of making reports of necessary chart corrections in whatever area they are found. Immediate problems such as buoys off station or lighted buoys that have failed should be reported promptly to the nearest Coast Guard facility with a copy to NOAA.

It is the duty of the Squadron Chairman to check reports from the members. He/she should log them in to be assured of proper credits, then send them to the District Chairman for his/her logging and forwarding on to NOAA - National Oceanic and Atmospheric Administration.

Public Relations Officer
The Public Relations Officer (PRO) and his committee’s duties may be divided into two parts:
  • A year round PR programs consistent with standards of privacy and public relations exhibited by other bona fide private membership organizations in the community. 
  • The publication of dates, locations and other information pertaining to one of our civic services. 
  • This committees handles promotions, media news releases, posters, flyers, paid ads, public events and anything that will enhance the public image and tell the story of USPS and local squadron service.
All activities relating to public relations should be performed by the PRO in accordance with programs and guidelines offered by National and District Committees. He/she should make proper use of all materials made available by the National PR Committee and, prior to releasing information to the public, clear all material with the Commander or Executive Committee as prescribed by article VI, Section 8, USPS ByLaws.
The Squadron PRO serves as a member of the District Public Relations Committee.

Safety Officer
The Safety Officer is selected on the basis of his/her interest in marine or industrial safety and carries on an informative program during the year in class work and during the boating session. He/she works closely with the educational staff to relate the teaching of certain subjects in their application to the promotion of safer boating. He/she is responsible for the distribution of bulletins, posters, safety literature, etc. received from the National and District Safety Committees. It is his/her duty to promote National Safe Boating Week and make the public aware of safe boating practices all year, thereby performing a civic service. He/she should originate information and news applicable to his local area. He/she should organize an adequate safety patrol at Squadron rendezvous and should initiate such safety special events as well as educate and interest the members of the Squadron. He/she will be expected to communicate with other safety organizations in his vicinity and serve as a member of the District Safety Committee.

The Safety Committee shall cooperate with the Public Relations Committee to prepare ideas and suggestions to bring safety considerations to the attention of the public.

Boat Show Chairman
The Boat Show Chairman is responsible for directing the activities of his committee. He/she should work closely with the Public Relations Officer. He/she and the committee supervise the design, structure and display of the squadron booth. He is responsible for squadron exhibits and all attendant material. The committee distributes prepared materials to present USPS civic service properly and adequately to the general public at boat shows, fairs and other functions. Chairman is responsible for scheduling personnel to staff the booth or, in case of an exhibit by more than one squadron, to assist as required to schedule personnel for it. He/she should recommend that personnel manning the booth or exhibit wear USPS blazer, uniform or other suitable attire as will present a proper image to the public.

Instructions should be given to all manning the booth that no discussion with Boating Class prospects of courses, membership, or privileges restricted to USPS members should take place.

The Boat Show Committee is responsible for the storage and maintenance of the booth and/or exhibit material.

Assistant Educational Officer
There may be an Assistant SEO who is nominated and elected in the same manner as the SEO. He/she holds the rank of 1st/Lt He/she assists the SEO as directed and in the absence or incapacity of the SEO, acts in his stead including voting at any meeting. The Assistant SEO is not a member of the Squadron Bridge, nor a member of the Executive Committee.

Chairmen of Local Boards
The Local Boards for Boating, Chairman of Advanced Grades and Chairman of Elective Courses are responsible for the squadron instruction and examinations in their respective fields. The Commander, upon recommendation and advice from the SEO, appoints these Chairman and members. Each serves for a period of one year. No member shall serve as Chairman or member whose qualifications are unacceptable to the District Educational Officer or the National Director of Education. Local Board chairmen should be alert to the need for improvements or changes in course material and communicate such information to the District and National Educational Departments. Duties of the Chairman include:
  • Working closely with the SEO in recruiting and training all Educational Department personnel; 
  • Assist the SEO in establishing educational objectives and setting schedule, fees, and facility requirements; 
  • Direct the efforts of the Class Chairman in ordering all course materials; 
  • Maintain close liaison with the Class Chairman concerning all administrative details of operating the class successfully; 
  • Maintain complete and accurate records for all classes conducted in their area and provide the SEO with copies of all reports, statistics and other records.
Supplemental Program Committee Chairman
This committee is responsible for the promotion and teaching of Supplemental Programs which currently include:
    • Principles of Water Skiing Safety
    • preparation for Coast Guard License
    • Elements of Boat Design/Construction
    • Boat Insurance
    • Oceanography
    • Predicted Log Contest
    • Introduction to Astronomy
    • Hand Tools
    • Calculators for Navigation
    • Compass Adjusting
    • Introduction to Sailing
    • Skipper Saver
The Skipper Saver Program may be made available to yacht clubs and similar organizations concerned with boating education and safety. Some restrictions concerning presentation apply.

Teaching Aids Chairman
This Chairman and his committee members are responsible for constructing and maintaining teaching aids for the various courses offered by the squadron. The Commander, upon recommendation from the SEO, appoints these committee members. The Chairman of Teaching Aids Committee is a member of the Squadron Educational Department and the District Teaching Aids Committee.

Membership Chairman
The chairman and his committee have the responsibility of interviewing all candidates for membership, preparing and completing all forms required for membership, informing all candidates being accepted for membership and making arrangements with the Commander, through the Administrative Officer, for the indoctrination of new members.

The Membership Chairman should work in close harmony with the Squadron Treasurer and Secretary in processing dues and fees to make sure the new members are added to the rolls and mailing lists without delay. In addition, the Chairman must keep records and make required reports to the District and National Membership Committees. He/she retains a current copy of the Membership Manual and be very familiar with all types of membership:
  • Active
  • Life
  • Additional Active
  • Member Emeritus
  • Family
  • Sustaining
  • Junior Family
  • Senior
  • Honorary
  • Twenty-Five Year member
Each squadron member should consider him/herself an active member of the Membership Committee. An Involvement Chairman may also function within the Mem/Com to encourage new members to actively participate in squadron life.

Boating Activities Chairman
Working under the Administrative Department the Boating Activities Chairman and his committed should plan day, weekend and longer squadron cruises. Plans should include destinations accessible by boat or auto when possible. Dates should be selected that are not in conflict with District functions. Publicity through the squadron newsletter should be timely and contain all information regarding starting point, cruise route, dockage and lodging facilities where applicable, fuel availability, meal arrangements and program. With the approval of the Commander, invitations to district officers and other squadrons may be sent out.  
Many subcommittees could be set up to make cruises successful. These may include:
  • Dockmaster - Be on hand to make arrangements for dockage and help tie up boats
  • Meal Committee - To coordinate a cookout, catered affair, restaurant or potluck
  • Program Committee - To provide games, entertainment, predicted log contests, fishing contests, rafting and sailboat races
  • Crew and Boat Registration - To check on vacancies on boats for those members needing a ride
  • Fleet Captain - To set true course and keep everyone together and assuring them a good time
Meeting and Program Chairman
This Chairman and his/her committee are responsible to arrange meeting places, times, speakers and/or interesting programs for each squadron meeting. Resources include local film libraries, speaker bureaus, service organizations, travel agencies, government agencies, local historians and fellow USPSâ members who may share travel and other experiences. Consider field trips and tours to manufacturing plants, lighthouses, marine museums, boatyards and the like.  Well-planned interesting programs are the main reason why many members attend meetings.

Entertainment Committee
This committee may be used to supplement the efforts of the Meetings and Programs Committee in arranging for and providing entertainment for the membership at dinners, Change of Watch Programs and larger-than-routine meetings. Details of making arrangements for an orchestra or music, booking of entertainment, and providing equipment for speakers are typical assignments to the Entertainment Committee.

Operations Training Chairman
This Chairman and his committee work under the Administrative Department. Presenting the Operations Training Program of twelve hours or more at least once per year to the squadron is the primary function of this committee. The Operations Training (OT) is one of the best sources of information concerning the organization and operation of USPS. Knowledge of the materials covered in OT is essential to all members who hope to be informed members and to all those who aspire to positions of leadership within USPS.

The OT Chairman is responsible for obtaining OT material for presenting the program and for processing requests for Operation Training Certificates of Completion. He/she should maintain current copies of the Operations Manual, Operations Training Manual, Guide to Instructors and all pertinent resources. He/she will usually find it desirable to solicit help from past commanders and bridge officers in presenting the Program, considering their experience.

Historian
Appointed by the Commander and working under the Secretary’s Department, this person should be willing to serve for more than a year in order to become a link between Changes of Watch.

The Historian serves as custodian of records including:
  • Minutes of the Organization Meetings; 
  • The Squadron Charter 
  • Bylaws including amendments; 
  • Records of Incorporation; 
  • List of Charter and Honorary Members; 
  • Importance Correspondence; 
  • Minute of meetings; 
  • Publicity clippings and photographs; 
  • Biographies and photos of present and past officers.
He/she will solicit help from all members in collecting information and photographs pertaining to all squadron activities that may be retained as part of the squadron history.

Newsletter Editor
The chairman of this squadron committee is frequently but not necessarily the Editor of the squadron publication. Among those serving on the committee may be a photographer, a publisher or printer, an advertising manager and reporters. The Squadron Newsletter is the main vehicle of communication with the membership. Although the publication may vary from a one page monthly newsletter to an elaborate magazine, the important consideration is quality in communicating all essential information accurately.

The Commander is responsible for the content of the Squadron Newsletter. It is important that all features and editorial content meet the high standard of USPS. Any questions regarding these standards should be taken up with the Commander before publication.

Supply Officer
This person brings to each squadron meeting a supply of insignia, burgees, ensigns and uniform and squadron accessories (belts, shirts, jackets, caps, etc) that may be sold to members. He/she will also have catalogs available for ordering uniforms from USPS approved sources. It is incumbent upon him/her to maintain an up-to-date knowledge of correct uniforms and insignia to be of help to members desiring these items. All moneys collected should be forwarded to the Treasurer without delay.

Property Officer
This person is responsible for maintaining an inventory of squadron properties such as films, projectors, teaching aids, flags, printing equipment and other equipment owned or in the custody of the squadron. He/she should make an annual report of the inventory so that adequate insurance coverage of these items is maintained.